Yeah, we hear that a lot. That's why in this episode, Uriah is tackling the real problem practice owners keep running into — not marketing, not clinical skills, but intake. Specifically, what happens in that critical window between someone reaching out and someone actually responding.

We're talking about the stats that will make you rethink everything. The four solutions most practices try. The honest pros and cons of each. And the one combination that actually works: AI for speed, humans for care.

These aren't hypothetical scenarios. This is what's happening in group practices every single day. So we figured it was time to lay it all out, plain and simple. Hit play, and find out what your intake process has been missing.

Yeah, we get that a lot.

That's why in this episode, I'm sitting down with Luci to tackle the real questions practice owners are asking before they take the leap with Simple Intake; the AI-powered intake system built specifically for mental health practices.

We're talking about stuff people are actually nervous about. The "but what if my clients hate it" fears. The phone number drama. The crisis call scenarios. All of it.

These aren't hypothetical questions. These are the conversations we're having every single day.

👉 Curious about what AI intake could look like for your practice? Learn more at productivetherapist.com/simpleintake

Yeah, same.

That's why I'm pulling back the curtain on the 4 AI tools I use every single day to run Productive Therapist and InTune Family Counseling.

In this episode, I'm walking you through Claude (my go-to for basically everything), Gemini (underrated until recently, trust me on this one), Wispr Flow (the dictation tool that types faster than I think), and SimpleIntake, which is doing things I honestly didn't expect, like booking calls at 6:30am while I was still asleep.

These aren't tools I'm testing. These are tools I can't work without.

If you've been curious about AI but don't know where to start, or you're already using some of these and want to go deeper, this episode is for you.

Check it out at productivetherapist.com/simpleintake.

Yeah, me too.

That's why I wanted to pull back the curtain and show you exactly what's in my 2026 tech stack: the tools that actually run both InTune Family Counseling and Productive Therapist.

In this episode, I'm walking through my practice management tools, team collaboration setup, phone system (and why I don't recommend what I currently use 😬), and how SimpleIntake replaced SIX different platforms I was paying for.

The best part? I'll share my golden rule for choosing tech tools that'll save you from the shiny object syndrome.

Whether you're building your first practice tech stack or looking to simplify the one you've got, this episode will help you make smarter choices.

Want to see SimpleIntake in action?

Check it out at productivetherapist.com/simpleintake.

I used to feel that way too!

That's exactly why I finally hired an executive assistant, and within a week, she freed up 5-10 hours of my time. Wild, right?

In this episode, I'm breaking down the four support services that truly unlock growth in your practice (plus two that are nice to have).

We're talking about the kind of leverage that doesn't just save you time, it actually opens up opportunities you didn't even know were waiting for you.

Whether you're a solo practitioner white-knuckling it or a group practice owner trying to scale past that 3-5 clinician mark, this one's for you.

Want more options?

Check out our business directory for providers across all these categories.

And if you’re curious about our intake and admin support, let’s talk.

Wendy’s story is one of my favorite kinds, she didn’t wake up one day and decide to build software.

She was living inside the chaos of running an insurance-based group practice during the pandemic and simply needed a better way to survive it.

When the tools on the market didn’t fit the reality of how therapy practices actually operate, she and her husband (a software engineer) built what they couldn’t find.

Links:

Admirra - CRM for mental health practices

Westmoreland Psychotherapy Associates

You're not alone. In this episode, Uriah sits down with Luci Carrillo, Productive Therapist's Director of Operations, to talk about how virtual assistant services can transform your intake process and give you your life back.

Luci walks through the typical journey of a growing practice owner (spoiler: it involves a lot of stress and challenges) and explains how a dedicated intake specialist can handle everything in between the first contact and the first session.

Whether you're a solo practitioner feeling the squeeze or running a 45-clinician practice that needs serious support, this conversation will help you figure out if a VA is the right move for you.

If you're tired of checking emails at 9:30 PM and wondering if you missed another potential client, this episode is for you.

Book a strategy call with Luci to explore how our team can help you grow without the overwhelm.

Every single day.

Therapists want to know how we do it. We get asked all the time for our secret sauce.

Here’s the thing.

Creating a great first impression is vital. A potential client’s first interaction with your practice is key to helping them know, like and trust you.

A good call script is an important first step in optimizing your intake process.

In this episode Uriah breaks down the 7 elements of the Magic Call Script and explains the intention and importance of each one.

It's a short listen, but a good one!

Download our Magic Call Script HERE.

And grow your practice with less effort.

Yes, please. Sign me up.

If that sounds awesome and almost too good to be true, give this episode a listen.

I interviewed Kris Jones, a storytelling expert who turns expertise into sales success. 

She has a background working with major brands like Adidas, Nike and Guinness. She was also hand selected for mentorship by StoryBrand's Donald Miller. 

Kris explains how a single, compelling story can transform your marketing efforts and significantly increase your revenue. 

And she shares her proven story selling system that helps businesses scale effectively without the need for endless content.

Don't miss this one.

Hope you enjoy the episode!

Find out more about Kris Jones and her services at Red Door.

And of course, check out the amazing resources over at productivetherapist.com.

You might just end up with a seven-figure group practice. 🎯

Dr. Leah Clionsky wasn't kidding around when she decided to double down on business strategy. While most of us are trying to squeeze in one podcast episode during our commute, she turned podcast consumption into a full-blown business accelerator—and the results speak for themselves.

In this conversation, we dive into Leah's entrepreneurial origin story (spoiler: it started at age 7 with possibly the best birth announcement ever), how she's using podcasts as her MBA program, and why she likes to stay "slightly terrified all the time."

Plus, we talk about the creative rush of launching new things, the systematic magic that makes running multiple podcasts feel easy, and why curated content might just be your secret weapon in 2025.

What you'll hear:

• The unusual path from birth announcement to seven-figure practice owner
• How to actually implement what you're learning from podcasts (not just consume them)
• The power of experimentation when things feel uncertain
• Why being slightly terrified might be good for business

Whether you're podcast-curious or podcast-obsessed, this one's worth your time.

Connect with Leah:

• Worth It Practice Podcast
• Sign up for her free newsletter (seriously, do it—it's curated gold)
• Educated Parent Podcast

In this episode, we dive into:

• Nicole's five-step scaling method
• Why you MUST systemize before you delegate (or you'll regret it)
• The power of email marketing for client retention
• Overcoming the identity shift from therapist to CEO
• The future of group practice ownership and why Nicole's optimistic about what's ahead

Key takeaway: The fundamentals of scaling haven't changed: systemize your operations, stay consistent with what works, and tune out the noise about what's coming.

Also, listen to episode 198 - How to Scale to a 7-Figure Group Practice

Connect with Nicole:

• Podcast: The Business Savvy Therapist
• Weekly live masterclass on the five-step scaling method

Perfect for therapists ready to scale by working smarter, not harder.

Most therapists are either overwhelmed by AI or ignoring it completely. But there's a sweet spot in the middle where AI becomes your secret weapon for getting more done while avoiding burnout.

In this episode, I'm sharing the top 5 ways you can use AI in your practice in 2026. (#5 is definitely my favorite!)

What You'll Learn:

1. Write your clinical notes – Stop working late by using AI to draft your notes in minutes instead of hours. Tools like Berries, Blueprint, SimplePractice's Note Taker, TherapyNotes' TherapyFuel, and Quill can transform your documentation workflow.

2. Get 24/7 business coaching – Build an AI Advisory Team that gives you expert help with marketing, finances, and strategic planning without the hefty price tag. I'll tell you about Sam, Brenda, Jason, and Steve (my AI team members).

3. Enjoy marketing again (or at least hate it less 😅) – Use AI to write blog posts, create email campaigns, and generate social content in your voice. You edit and approve, but the heavy lifting is done.

4. Speed up every admin task – From sorting your inbox to creating email templates, AI can help you reclaim 5+ hours a week by handling the busywork.

5. Never miss another call – Your AI receptionist can answer every single call and respond to every chat instantly, 24/7/365. This solves the #1 problem all practice owners face: missing new inquiries.

Resources Mentioned:

• Clinical Notes: Berries, Blueprint, SimplePractice Note Taker, TherapyNotes TherapyFuel, Quill
• Business Coaching: Claude, ChatGPT
• Marketing: Claude, ChatGPT, Canva AI, Ideogram, Google AI Studio
• Admin Tasks: Claude, ChatGPT, Fyxer
• AI Receptionist: SimpleIntake

Pick ONE of these to try this week. Just one. Start small, test it out, and see if it saves you time or makes your life easier.

Remember: AI isn't about replacing the human connection in therapy. It's about freeing you up to provide more of that human connection to the people who need it most.

Ready to never miss another call? Check out SimpleIntake and see how it's changing the game for practices tired of missing calls and losing clients.

Here's what I'm learning.

The good, the challenging, and the surprising.

What's tricky:

👉 Some therapists worry their clients aren't ready to talk to AI about therapy.

👉 Setup takes some patience, it's not 100% plug-and-play (yet).

👉 Complex scenarios (cancellations, routing to specific staff) can be tricky to configure.

What's working:

✅ Response time drops from hours (or days) to seconds, for every single call.

✅ We can get an AI Receptionist up and running in a few days and it requires very little time or effort for the practice owner.

✅ The quick response plus consult booking features are a game changer, especially for busy admin teams. Quite an elegant solution.

✅ This tech is brand new and improving weekly. What works well now will work brilliantly soon.

If you're getting 10+ inquiries a week and hate missing calls, this might be your new favorite tool.

Every call answered. Every client connected. That's the goal.

Want to experience it yourself?

Listen to a few AI demo calls and talk to my team about your specific setup.

http://productivetherapist.com/info/

In this episode Emily Ferguson shows you how to stop living in the weeds and start leading like the visionary you're meant to be.

What Emily Does

She helps practice owners stop firefighting and start running profitable practices. Get out of the weeds, be the visionary.

Services:

• Operations manager services (temporary or long-term)
• Intake coordinator training (50%+ conversion rates)
• Client retention training (aiming for 90%+ retention)
• Comprehensive business coaching (rates, metrics, hiring, SOPs, the works)

The Big Mistake

You're stuck doing admin tasks instead of leading your practice. Solution: Get an operations manager who actually knows the therapy business.

Do This Week

Calculate your retention rate. Under 90%? Figure out why some therapists retain clients better than others. (Hint: therapeutic alliance + smart processes)

The Real Talk

Hire someone with expertise who solves problems, not just someone who follows instructions. Short-term investment, potentially hundreds of thousands in long-term profit.

Reach out to Emily at confidentprivatepractice.com for a free consultation + resources.

After 7 years of saying "sorry, we don't do live answering," we are announcing SimpleIntake, our AI-powered solution that finally answers your phones 24/7.

The backstory: Every since Productive Therapist began in 2018, practice owners have been asking if we can live answer their phones. It was never possible, until now.

Enter SimpleIntake: The AI receptionist that never sleeps, never takes lunch breaks, and definitely never calls in sick with "food poisoning" after a long weekend.

Here's what it actually does:

• Answers calls 24/7 with full knowledge of your practice
• Knows your fees, insurance, specialties, and policies
• Books consultation calls directly with your human intake coordinator
• Includes an AI chatbot for your website (that people actually want to use!)
• Comes with a full HIPAA-compliant CRM if you want the whole enchilada

Most importantly: This isn't replacing your intake team, it's making their lives better and their jobs easier. The AI handles the "Do you take Blue Cross?" questions at midnight. Your human coordinator handles the heart-to-heart connection work during business hours.

The numbers: $97/month + 19¢ per minute vs. $2-4 per minute for call centers. Yup, the math checks out.

Ready to never miss another call? Listen to demo calls and sign-up at productivetherapist.com

This is an exciting time for the team at Productive Therapist. And we are excited to help more therapists connect with more clients. Thanks for listening!

Every day they're calling, texting, searching... and landing in voicemail purgatory. 🤦🏻‍♂️

Picture this: Sarah calls at 11 PM after a panic attack. Your AI receptionist answers immediately, gets her info, and schedules her with your intake coordinator first thing tomorrow morning.

How It Works:

1. AI receptionist answers 24/7
2. Human intake coordinator connects and schedules
3. Your practice is there when people need you most

The AI knows EVERYTHING about your practice—fees, insurances, modalities, policies. It answers their questions AND seamlessly hands them off to your caring human team.

They called 10 practices. Yours was the only one that answered.

That's a win-win. ✨

Listen to a few demo calls: productivetherapist.com/info

Nate Hendrikse from Navigator Bookkeeping gets it & he's here to help therapists turn financial fear into financial confidence.

What we cover:

• Why therapists dodge their financials (hint: it's not about being bad at math)
• The 15-minute monthly check-in that changes everything
• Simple tracking that actually works

This week's action step: Start a basic dashboard. Track visits, cash in, cash out. That's it! 🎯

The money quote: "I can't tell you how many times therapists thought they had a terrible month, then we looked at the numbers and it was actually pretty good."

Connect with Nate:

• Website: navigatorbookkeeping.us
• YouTube: Free therapist-specific resources
• LinkedIn: Nate Hendrikse

Ready to 4x your writing speed? (Yeah, I said 4x!) 🚀 In this episode, I'm geeking out about AI-powered voice dictation apps that have completely changed how I work. Spoiler alert: I literally can't function without these anymore.

What You'll Learn:

• Why AI dictation apps beat regular voice-to-text (hint: they actually make you sound smart)
• My honest comparison of Super Whisper vs. Wispr Flow
• How I use these tools for everything from emails to AI conversations
• An easy HIPAA-compliant way to write therapy notes faster
• Live demo of how ridiculously fast this actually works

Key Takeaways:

✅ Super Whisper (Mac only) vs. Whisper Flow (all devices) are both game-changers

✅ Auto-formatting and grammar fixes happen on the fly

✅ Perfect for collaborating with AI tools like Claude and ChatGPT

✅ Wispr Flow has a free tier with 2,000 words/week

✅ HIPAA-ready option available for therapy notes

The Bottom Line: If you're still hunting and pecking your way through emails, you're doing it wrong. This isn't just about typing faster, it's about thinking out loud and letting AI clean up the mess. Trust me, once you try this, there's no going back.

Links Mentioned:

• Super Whisper
• Wispr Flow

Pro Tip: Start with the free version of Whisper Flow and see how it feels. Your keyboard might get jealous, but your productivity will thank you! 😉

Whether you’re a solo practitioner or run a group practice, this conversation is full of valuable tips and simple steps you can take to get a better handle on your cash flow—all so you can focus on what you do best.

Ready to stop guessing about your business finances? Listen in for practical advice and insights you can implement right away!

Resources mentioned:

• Grow the Books
• Productive Therapist Directory

Don’t forget to subscribe, leave us a review, and check out more support resources at ProductiveTherapist.com.

In this episode, I'm chatting with Brent Stutzman from TheraSaaS—a guy who watched his wife's therapy practice drown in spreadsheets and said, "Nope, there's gotta be a better way."

Spoiler alert: there was.

We're talking about the moment when 80 people on a waitlist and color-coded chaos became a streamlined, lead-converting machine. But this isn't just another "buy our software" pitch.

It's a real conversation about the mistakes that are costing you $4-6K monthly (yep, that's what falling through the cracks looks like), why 85-90% of your leads are closing via text (not email, friends), and how your intake coordinator could save an hour daily with the right system.

Plus, we dive into why transparency matters, how to stop playing hide-and-seek with your leads, and why flying blind on your conversion data is like driving with a blindfold on. 🚗💥

If you're tired of wondering "Did they ever call that lead back?" or watching your intake team drown in manual tasks—this episode's your wake-up call and solution, rolled into one.

▶️ Hit play and let's turn that spreadsheet chaos into CRM clarity.

Find out more about Brent Stutzman and TheraSaaS:

Check out TheraSaaS at https://therasaas.com

Schedule a demo and see what's possible for your practice

In this episode, I’m sitting down with Greg Goodman—founder of Goodman Creatives, marketing wizard, and one of the first folks in the therapy space to say, “Yep, AI’s here, and it’s actually kinda amazing.”

But this convo? It’s not a “rah-rah robots are taking over” fest.

It’s a grounded, nuanced, actually kind of inspiring exploration of how AI (specifically large language models like ChatGPT) is changing the way therapists show up in the online world—ethically, intentionally, and maybe even… joyfully? 😄💻

We also talk transparency, consent, HIPAA (yep, that again), and how your philosophical stance on AI might shift once you realize it can give you your Saturday back. 

So if you’re a therapist who wants to market ethically and efficiently, or you’re still feeling a little icky about handing over your writing to a robot—this episode’s your warm hug and reality check, all in one.

Grab your favorite beverage and get comfy. Let’s decode the ethics, artistry, and opportunities of AI—together.

▶️ Hit play and let’s dive in.

Find out more about Greg Goodman and the work he is doing:

Check out Greg’s Website https://goodmancreatives.com

Goodman Creatives on Facebook https://www.facebook.com/GoodmanCreatives/

Follow Goodman Creatives on Instagram https://www.instagram.com/goodmancreatives

Connect with Greg on LinkedIn https://www.linkedin.com/in/greggoodman10044/

Subscribe on YouTube https://www.youtube.com/@goodmancreatives

Allergic to being “the brand,” or just plain overwhelmed by the loud, shiny world of online business… you’re gonna want to hear this one. 👀✨

Because in this episode, I’m sitting down with Dr. Melvin Varghese—psychologist, podcaster, and the original Quiet Builder.

Now, Melvin didn’t take a single business or marketing class. No MBA. No corporate blueprint. Just a deep love for meaningful work, a steady commitment to service, and a whole lotta curiosity. And yet—he built one of the most respected platforms in the therapist world. (Hi, Selling the Couch fam 👋)

So, how did he do it?

Spoiler: no dance reels required. 💃🚫

Instead, Melvin shares the story of how growing up between two cultures—India and the U.S.—shaped his perspective on legacy, leadership, and building a business with roots and reach. He talks about the power of building around your energy (not your ego), why margin is the unsung hero of a sustainable business, and what it means to grow something that outlives you.

From seeing a man handcraft combs on the side of the road in India, to reflecting on his great-grandfather’s selfless act of feeding an entire village during wartime, Melvin threads it all together in a way that’ll make you pause… and maybe even tear up a little. (I did. No shame.)

This episode isn’t a pep talk—it’s a grounded conversation with someone who’s been through the hustle, hit pause, and chose to build something sustainable instead. Think of it as a gentle nudge to look inward, reassess what you really want, and maybe start planting something of your own.

So whether you’re burned out from client work, exploring new offers, or just craving a business model that doesn’t drain your soul... this one’s for you.

To find out more about Melvin and the work he's doing, check out the following links:

Selling The Couch https://sellingthecouch.com

Listen to Melvin’s Podcast https://selling-the-couch.captivate.fm/listen

Connect with Melvin on LinkedIn https://www.linkedin.com/in/melvinvarghesephd/

But what happens when a therapist doesn’t play small? When she starts questioning shady practices, calling out corporate nonsense, and using her voice online to shake things up?

Well, it looks a lot like Candice Thompson.

In this episode, Candice shares how a casual preschool drop-off convo turned into a deep dive into LinkedIn... and how LinkedIn turned into a platform for advocacy, viral posts, and a growing chorus of therapists who are done being quiet.

Candice is a licensed marriage and family therapist in CA & OR. She considers herself a well-rounded generalist, with twenty years of experience in the field of mental health; fifteen practicing psychotherapy. 

This episode is your permission slip to take up space. To speak your truth. To remember that you are the expert—and your voice matters.

Whether you're curious about dipping your toe into LinkedIn, dreaming of private practice, or just trying to keep your head on straight in a loud (and sometimes sketchy) industry, this convo is a breath of fresh air.

So grab your coffee (or LaCroix—we don’t judge) and get ready to feel fired up. 💬✨

Find out more about Candice here:

https://candicecandelaria.com

https://candicecandelaria.com/dateology

https://www.linkedin.com/in/candice-thompson-lmft/

The hierarchy. The unspoken rules. The way you’ve always done things. It might be time to shake it up.

In this episode, I talk with therapist, consultant, and unicorn-in-human-form Sarah Buino about the dysfunction that shows up behind the scenes in group practices — and what to do about it.

Sarah runs Group Practice Revolution, a bold new platform that supports both practice owners and employees. 

She’s on a mission to rebuild group practice culture from the ground up — with more transparency, collaboration, and heart.

We dig into the real issues: power struggles, trust breakdowns, and why doing your own inner work isn’t optional if you want to lead well.

Whether you're a seasoned owner or just starting your group practice journey, this conversation will stretch your thinking — and maybe even spark your own mini-revolution.

To find out more about Sarah and the work she’s doing, check out the following links:

https://grouppracticerevolution.com/

https://www.headheartbiztherapy.com/

It's protection, prevention, and partnership.

You might be surprised to hear this, but informed consent is your #1 risk management tool.

It's also an underrated way to provide better care to your clients.

This is your invitation to revisit your informed consent process.

Maybe even rethink the way you're using it in your practice.

What happens when a social worker turned lawyer teams up with a clinical psychologist?

Listen to this episode to find out.

Clinical experts Dr. Karen Pavlidis and Fran Schopick from The Working Alliance share powerful insights on creating consent processes that are intentional, relational, and legally sound.

Whether you're a solo therapist or leading a group practice, this conversation will change the way you think about consent—and help you sleep better at night.

You’ll learn:

• Why consent is more than a signature—it's the foundation for trust, boundaries, and safer client relationships
• How transparent onboarding and over-communication can protect your practice and prevent future ruptures
• How ongoing consent conversations support clarity and safety when working with teens, families, or in high-conflict cases

Visit https://theworkingalliance.com/ to learn more and use coupon code PTFANS25 to get 25% off their document package.

Sounds weird, but it’s true.

Growing a private practice can be super lonely. And super hard.

But the right community? It can make all the difference.

Like the old saying goes:

“If you want to go fast, go alone. If you want to go far, go together.”

That’s exactly what I talked about with my friends Christy Pennison and Stephanie Korpal from The Practice Collab.

In this episode, we dive into the power of community, collaboration, and accountability for practice owners—and why you don’t have to figure it all out on your own.

We cover:

• How authentic relationships can fuel your business growth
• Practical tips for finding your people—online and IRL
• Why advice from people who get it beats anonymous internet threads every time

Oh—and there were plenty of laughs mixed in with the strategy.

Hope you enjoy this one!

And grow your practice with less effort.

Yes, please. Sign me up.

If that sounds awesome and almost too good to be true, give this episode a listen.

I interviewed Kris Jones, a storytelling expert who turns expertise into sales success. 

She has a background working with major brands like Adidas, Nike and Guinness. She was also hand selected for mentorship by StoryBrand's Donald Miller. 

Kris explains how a single, compelling story can transform your marketing efforts and significantly increase your revenue. 

And she shares her proven story selling system that helps businesses scale effectively without the need for endless content.

Don't miss this one.

Hope you enjoy the episode!

Find out more about Kris Jones and her services at Red Door.

And of course, check out the amazing resources over at productivetherapist.com.

The 3 keys to productivity

1. Elimination
2. Automation
3. Delegation

I've been talking about this for years. All the way back to episode 10 of the Productive Therapist Podcast! 

But now it's 2025 and I have an update.

The 3 keys . . . powered by AI.

Not great advice when it comes to business finances.

For many years, I was just winging it. Using my undeveloped instincts to make financial decisions. Oh boy!

That is until I built my money team and gained the financial knowledge I needed.

It has made all the difference in the world.

In this episode I interview Carla Titus, the CEO of Wealth & Worth Within. Our conversation was both fun and informative.

Here are the 4 things you will learn:

1. Understanding gross margins and net profit
2. Effective compensation structures for group practices
3. How accountability drives profitability
4. How a CFO can help you grow your business

Visit Carla's website to learn more and sign up for her email newsletter.

Especially counseling services that can change their lives.

Me too!

In this episode I break down an almost perfect intake call that I did a few years back.

Grab our FREE resource, the Magic Call Script to learn the exact words to say to turn more callers into happy therapy clients.

Also, text a friend or colleague and tell them about the Productive Therapist Podcast!

Or it can change your life.

Listen to this episode to avoid the most common mistakes and find success working with a virtual assistant.

Also, learn how Uriah used Notebook LM to create this engaging podcast episode from his online course, The Virtual Advantage.

People are busy and life is full.

Also, many people are somewhat ambivalent about starting therapy.

Your consistent helpful follow-up might be just the nudge they need to follow through on getting help.

This episode provides some simple tips to improve your follow-up process.

For access to our full course on streamlining your intake process, check out Intake Accelerator.

Therapists want to know how we do it. We get asked all the time for our secret sauce.

Here’s the thing.

Creating a great first impression is vital. A potential client’s first interaction with your practice is key to helping them know, like and trust you.

A good call script is an important first step in optimizing your intake process.

In this episode Uriah breaks down the 7 elements of the Magic Call Script and explains the intention and importance of each one.

It's a short listen, but a good one!

Download our Magic Call Script HERE.

Here me out.

I found a way that you can save money and still provide great client care.

No, I'm not talking about replacing a human with artificial intelligence.

Something a bit more unexpected.

Empowering your clinicians to do their own consultation calls.

For many practices this would be a huge change.

But, you might be surprised how well it could work out for you.

In this episode I talk with John Clarke about his recent experiments with changing up his intake processes.

Removing the need for an intake coordinator.

Completely revamping the client journey and seeing some positive results.

John has a group practice in San Francisco and has also been a business consultant for therapists for many years.

I always enjoy talking to him and learning from his insights.

Top 3 thing you will learn:

1. How to increase your conversion rates
2. While saving money by replacing your intake coordinator
3. And empowering your clinicians to do their own initial consults

A Few Links:

• Magic Call Script
• Calm Again Counseling
• Private Practice Workshop

Uh-oh!

If it was humanly possibly . . .

You and I both would answer every single call on the spot.

We would respond to absolutely every email and text within minutes.

Of course that's not super realistic.

Still, there are some great ways to increase your response time to new inquiries.

In this episode we share tips for solo practices and group practices.

If you want to grow your practice with more happy clients, don't miss this episode.

Top 3 things you will learn:

• The impact of outstanding client care
• 3 quick response tips for solo practices
• 3 quick response tips for group practices

A few quotes:

"The first person that they actually speak to, is likely to be the practice that they go with."

"It takes so much courage for someone to pick up the phone for the first time and call a therapy practice. You want them to feel like they're seen and heard as a human being."

A few links:

• Well Received
• Intake Accelerator
• The Power of Online Scheduling
• 14 Qualities of a Great Intake Coordinator
• Quiz - Are you ready for an intake coordinator?

Here are the 3 best ways.

1. Enjoy your work more
2. Engage in community
3. Invest in support services

Listen to the episode for details on each option.

Need help? Reach out to us at support@productivetherapist.com

You also want your website to work for you 24 hours a day. Good news. You can have both of those things!

In this episode, Uriah Guilford and Luci Carrillo share some valuable tips that you can apply to your website today.

You will learn how to get more clients from your therapy website by creating:

• Clear messaging
• Clear call to action
• Clear next steps for new clients

A Few Links:

• Intake Accelerator
• InTune Family Counseling

The ultimate goal is to create a seamless intake experience. To effortlessly guide your potential client from first contact to first session.

The answer: Choose the best tools and using them effectively.

This will help you turn more calls and clicks into clients. Something every therapist wants!

Enjoy this episode with Uriah Guilford, the Head Nerd and Luci Carrillo, the Director of British Accents. 😁

Top 3 things you will learn:

• The important intake tech tools you need
• Our best software platform recommendations
• How to use tech to create a streamlined intake process

A few quotes:

“A tech stack is a collection of software platforms that you use to run your therapy practice.”

"Choose the best tools and learn how to use them to simplify the client journey."

"Secret shop yourself. Go through your entire intake process, so you can find things to update and streamline."

A few links:

• Intake Accelerator
• Waybook
• Admirra
• TheraSaas
• Practice Axis
• Therapy Flow CRM
• Squarespace / Brizy.ai
• SimplePractice / TherapyNotes
• LuxSci / Paubox

Every adventure needs a hero and the hero for this adventure is you!

Listen to this short episode to learn more about the four stages of the private practice journey.

The four main stages are:

1. The call to adventure
2. The initiation
3. The transformation
4. The return

Let's talk about the therapist's hero journey!

You can also read the full post here.

This week's guest is Nicole McCance. She's a retired psychologist turned business coach, shares her transformative journey from growing a thriving group practice in Toronto to coaching therapists on how to scale to seven-figures.

Nicole provides insights into her 5-step scaling method. Simple, yet profound. We explore her passion for empowering therapists, discuss the challenges of scaling, as well as some tips on making it a smoother journey.

Join us as Nicole imparts valuable advice on building successful group practices and the importance of aligning business efforts with personal strengths. Whether you're a seasoned group practice owner or just getting started, this episode offers practical tips to scale your practice.

Top 3 takeaways:

1. Nicole's 5 step scaling method
2. How to work less and make more money
3. The challenges and opportunities of group practice ownership

A Few Quotes:

• The team will set you free.
• Consistency is the key to success.

A Few Links:

• Nicole's Instagram
• Nicole's Facebook group
• Free Masterclass
• Want To Expand Your Practice Starter Kit

Special Bonus: Use this link to sign up for Jane and get one free month! Just use the coupon code mccance1mo.

What are some simple ways to market your practice effectively?

Join me, Uriah Guilford, as I share with you some simple tips for optimizing your marketing. Click to listen now!

You never have to write progress notes again!

Recently, Kym Tolson and I recorded a podcast episode all about using AI note writing tools.

Kym is my go to person for:

• Insurance billing
• All things travel + telehealth
• Using artificial intelligence in private practice

You don't want to miss this one.

Top 3 things you will learn:

1. Kym's favorite AI note writing tool
2. The pros and cons of using AI note writing tools
3. How to choose the best option for your private practice

A few links:

• The Clinical AI Club
• Billing Assistant Pro
• The Traveling Therapist

It's quite a roller coaster.

Thrilling at times 🤩

Other times nauseating 🤮

Sometimes the most boring things can lead to the most exciting things.

Here's one example:

Documenting and organizing your policies and procedures.

Not super fun, but it will 100% help you scale your practice 📈

It’s also critical when building a team that will enable you to take a real vacation!

That's the fun thing 😁

I recently chatted with Mike Bandar, the co-founder of Waybook.

In This Episode, You'll Learn:

✅ Why Documentation Matters: 

Find out why documenting your processes can seriously up your efficiency game.

✅  From Google Docs to Waybook: 

Mike explains why switching from Google Docs to Waybook is like trading in a bike for a Ferrari.

✅ Cool Waybook Features: 

Get the scoop on step-by-step implementation plans, the AI editor, and their brand-new 'Glossary' feature.

Join me, Uriah Guilford, as I share the simple (and not-so-simple!) secrets to being able to vacate your mind while on vacation!

Consistently connecting your clinicians with their ideal clients.

This episode shares tips that will benefit brand new intake coordinators AND seasoned ones.

This is just one lesson of many from Therapy Intake Pro.

Our industry-leading training for intake coordinators.

It's packed with comprehensive training on every aspect of the intake process.

Share this episode with your intake person.

Empower them to turn more calls into clients. Every single day.

Enjoy this content? Find more at TherapyIntakePro.com

Click to listen now!

How can you optimize your intake process so you convert more callers into clients?

Join me, Uriah Guilford, and my Director of Sales & Marketing, Luci, as we share some simple tips for streamlining and supercharging your intakes.

Click to listen now!

Is there an easy way to track the data you need?

Find out as I chat with the founder of PracticeVital, Tory Krone, about how to automate this vital part of your practice.

Click to listen now!

Are there any simple, proven strategies for improving or even eliminating phone tag?

Join me, Uriah Guilford, as I share with you the strategies that we've found consistently work.

Click to listen now!

Join me, Uriah Guilford, as I chat with Claude AI enthusiast Gabrielle Juliano-Villani about how she uses this AI software in her practice.

Click to listen now!

What do you look for in a great practice manager?

If you’re a practice manager, what can you do to support your practice and practice owner even better?

Join us for part of this special panel discussion between Whitney Owens, Lindsay Keisman, Jaclyn Fortier, Uriah Guilford, and Luci Carrillo.

To access the full panel discussion, check out Practice Manager Pro at GroupPracticeMadeSimple.com

Click to listen now!

Could you do with a few good financial pointers, tailored to therapy practices? Me too!

Join me in as chat with my good friend, David Frank from Turning Point HQ, as he shares some super-helpful tips you can use today.

Click to listen now!

How can you grow your business in a healthy way and avoid burnout?

Join me, Uriah Guilford, as I chat with former Productive Therapist member, Jamal Jones, about practical ways you can become a purpose-driven therapist.

Click to listen now!

Join me, Uriah Guilford, as I share with you three simple ways to stand out from the crowd.

Click to listen now!

What are some of the challenges for practice owners living with ADHD?

How can you work WITH your ADHD to achieve your goals?

Join me, Uriah Guilford, as I chat with neuro-spicy therapist and consultant, Amber Hawley, as we share some tips and tools for ADHD practice owners.

Click to listen now!

How can you spread the word in your community?

How can you gather great quality community referrals?

Join me, Uriah Guilford, and my guest, David Steinberg, as we break down this topic and share some simple tips with you.

Click to listen now!

The power of story to revolutionize your marketing cannot be overestimated.

How can you cut through the confusion and make your marketing work?

How can you use the power of story to attract your ideal clients?

Join me, Uriah Guilford, and my guest, Brent Stutzman, as we explore the power of story and the Storybrand framework to simplify your marketing.

Click to listen now!

How can you live your life with unwavering confidence and achieve your goals?

Join me, Uriah Guilford, and my friend, Kasey Compton, as we take a deep dive into the lessons she's learned in her life and businesses that can also help you.

Click to listen now!

Is there any software that can automate this for you?

What is a CRM (Customer Relationship Manager)?

How can you use a CRM to help you grow your practice?

Join me, Uriah Guilford, and the founder of PracticeAxis, Berit Elizabeth, as we take a deep dive into this fascinating topic.

Click to listen now!

How can you identify and avoid burnout?

How can you improve your feelings of wellbeing?

And how can you achieve the work-life balance that works for you?

Join me, Uriah Guilford, and my guest, Dr Connor McClenahan of Here Counseling, as we discuss the answers and simple solutions to these vital questions.

Click to listen now!

How can you empower your practice manager to bring their A-game to your practice?

If you're a practice manager, how can you level up your skills to help your practice grow and thrive?

Join Luci Carrillo & Jamie Mache as they share with you an amazing resource specifically for practice managers.

Click to listen now!

How can you identify and dismantle your own obstacles?

How can you market yourself in authentic, congruent, compelling ways?

Join me, Uriah Guilford, as I chat with Jenn Fredette of A Thinker's Guide about depth marketing for therapists.

Click to listen now!

What is the connection between mental health care and AI?

And how can you use this powerful tool to help even more clients?

Join me, Uriah Guilford, as I chat with Christine Li of Mentaya about this fascinating topic.

Click to listen now!

But if the unexpected DID happen, are you prepared?

Would you business be able to continue without you?

How can you prepare your personal, business, and business continuance for a sudden change?

Join me, Uriah Guilford, and my guest, Mary Beth Simon, as we discuss this uncomfortable but vital topic.

Click to listen now!

How do you know when you need an executive assistant? 🤔

How can you optimize your experience working with an executive assistant? 🎉

Join me, Uriah Guilford, as I chat with the CEO of Athena Executive Services, Gina Cotner, about how to work with an EA.

Click to listen now! 🎧

What is the secret to being a great clinical supervisor? 🤔

How can you improve in your skills to meet the needs of your practice? 🙌

Join me, Uriah Guilford, and Shannon Heers of Firelight Supervision, as we discuss this fascinating topic.

Click to listen now! 🎧

Find out more about our products, programs and services at productivetherapist.com.

Find out more about our products, programs and services at productivetherapist.com.

Find out more about our products, programs and services at productivetherapist.com.

Find out more about our products, programs and services at productivetherapist.com.

Find out more about our products, programs and services at productivetherapist.com.

Find out more about our products, programs and services at productivetherapist.com.

How can you find great training with less financial outlay?

Join me, Uriah Guilford, and my guest, Tamara Howell, as we share with you a super cool resource that does just that - TheraBundle.

Click to listen now!

Do you need to know everything?

How can you train your team and set your practice up for success?

Join me, Uriah, and Luci, Productive Therapist's Director of Sales & Marketing, as we share with you how to train your team and grow your practice.

Click to listen now!

In this special snippet from The Productive Practice book, join me, Uriah Guilford, as I share with you some important things to consider when looking for a virtual assistant.

Click to listen now!

What led up to that decision?

And how can my experience help you?

Join me, Uriah Guilford, in this super personal episode to find out.

Click to listen now!

How can you find someone who understands private practice?

And how do you know if they'll be a good fit for your practice?

Nate Hendrikse is the owner of Navigator Bookkeeping, a bookkeeping service that specializes in helping private practices.

In this episode, Nate shares with you the five vital questions you should ask when looking for a great bookkeeper. 

Click to listen now!

We know that people respond more to authenticity and personal connection.

But . . .

• What is a personal brand?
• What is the brand identity of your practice?
• Should you use personal branding with your practice?
• If so, how can you do that?

Join me and my special guest, Maegan Megginson, as we explore this fascinating topic and share insights you can use in your practice.

Click to listen now!

Would you love to be able to work less and live more?

How can you heal from the stress of time scarcity?

Traditional time management is becoming increasingly outdated and even harmful.

If you’ve been searching for a different way forward, you'll be intrigued by my interview with Becca Rich. Join us as we share with you how to make your schedule actually work for you.

Click to listen now!

How can you empower your intake coordinator to give their best to their role?

How can you build trust in and with your intake coordinator?

And what are some mistakes to avoid with your intake coordinator? Join Jamie and Luci as they answer these questions and more.

Click to listen now!

But it can be easy for us to create an environment where we help others achieve this....at the expense of our own life experience.

How can you living a bigger life improve your ability to care for your clients?

Join me and my guest, Katie Read, as we discuss this fascinating questions.

Click to listen now!

How can you improve in your skills as an intake coordinator?

Listen in to part two of our comprehensive training as Uriah's leadership team share five more qualities of a great intake coordinator.

Click to listen now!

Find out more about Whitney and her services at https://www.whitneyowens.com/

Find out more about Productive Therapist and our services at https://productivetherapist.com/

Find out more about David and his services at https://turningpointhq.com/

Find out more about Productive Therapist and our services at https://productivetherapist.com/

Find out more about Julie and her services at https://www.greenoakaccounting.com/

Find out more about Productive Therapist and our services at https://productivetherapist.com/

Find out more about Mary and her services at https://simplygetclients.com/

Find out more about Productive Therapist and our services at https://productivetherapist.com/

Find out more about Lindsay and her services at https://leadingyourpractice.com/

Find out more about Productive Therapist and our services at https://productivetherapist.com/

Find out more about Carrie and her services at https://www.artofgroups.com/

Find out more about Productive Therapist and our services at https://productivetherapist.com/

Find out more about Dawn and her services at https://faithfringes.com/

Find out more about Productive Therapist and our services at https://productivetherapist.com/

Find out more about Christy and her services at https://christypennison.com/

Find out more about Productive Therapist and our services at https://productivetherapist.com/

Find out more about Michael and his services at https://www.arcintegrated.com/

Find out more about Productive Therapist and our services at https://productivetherapist.com/

How can you level up your skills to go from good to great intake coordinator?

If you're a practice owner, what are some of the skills and qualities you should look for in a great intake coordinator?

Listen in as Uriah's leadership team share their experience hiring and training great intake coordinators.

Click to listen now!

Should you take the time to create your own website? 🫠

What are the benefits to outsourcing that project? 🤔

Join me as I chat with website development genius, Daniel Fava, and get some answers for you! 🙌

Click to listen now! 🎧

How can you figure out where your time and energy is best spent?

And how can you optimize your use of reports to make payroll even easier?

Join me and my guest, Mandy Wannarka, as we discuss the best solutions and how to use tech to make your life easier.

Click to listen now!

How can you find great people that will really help your practice grow?

How can you make hiring fun and easy? 🤩

Is that even possible?? 🤔

Join me, Uriah Guilford, and my guest, Ashley Cox of SproutHR, as we share with you the tools and advice you need to level up your employee onboarding.

Click to listen now! 🎧

Join me and my guest, Joshua Brummell of MyTherapyFlow.com, as we share with you:

- How to identify your unique value proposition

- How to attract and convert more of your ideal clients

- How to holistically grow your practice

Click to listen now! 🎧

What are some of the unique challenges of a testing practice?

What are some simple tips and solutions to overcome these challenges?

Join me as I chat with Jeremy Sharp, host of The Testing Psychologist, and share some valuable insights and solutions for testing practices.

Click to listen now!

This can change over time, but designing your dream life is not only fun, it's vital for your motivation.

How can you do this in practice?

How can you stay connected to your 'why'?

What are the benefits to having your dream life clearly in mind?

Join me, Uriah Guilford, as I help you answer these questions.

Click to listen now!

Is there another way to look at productivity? 

How can you make time for self-care, while still getting everything done? 

Is there a holistic way to approach productivity? 

Join me as I get the scoop from holistic productivity expert, Chris McDonald. 

Click to listen now! 

Is it really possible to work 10 hours LESS every week? Absolutely!

Join me, Uriah Guilford, as I share with you ten ways you can work ten hours less every single week. Click to listen now!

Most therapists are not secret experts in setting up an LLC, SCorp, accounting, billing, payroll, budgeting, etc, etc.

How can you manage your practice finances simply and confidently?

Join me, Uriah Guilford, as I chat with Andrew Riesen and share some simple solutions with you.

Click to listen now!

But sometimes you or your practice may not be in a position to provide that support.

Community referrals can be a great solution.

But how can you create a list that will really be good solutions for the caller?

Join me as I chat with community referral expert, Anna O'Brien.

Click to listen now!

But the journey to group practice owner can feel daunting and uncertain.

In this special interview, join me as Figs O'Sullivan - creator of the Empathi group psychotherapy practice - takes us on his journey from solo therapist to successful group practice owner.

Click to listen now!

Join me and my guest, Shaelene Kite, as we share how you can stabilize and scale your practice.

Click to listen now!

Delegating your email inbox is VERY hard. 

I've struggled with this for years...but today, join me as I share with you what's (finally) worked, why it's worth the effort, and how you can do it too.

Click to listen now!

Join me, Uriah, and fellow group practice owner, Maureen Werrbach, as we show you how to grow your practice with confidence. 🥳

Click on the link to listen now! 🎧

Why is delegation so vital for group practice owners?

How can you figure out what to delegate?

And how can you actually let go of it??

Join me, Uriah, and fellow group practice owner, Katie May, as we help you figure out what and how to delegate.

Click to listen now!

However, there are five really simple principles to hiring and keeping your ideal clinicians that you can start applying today. 😃

In this episode, I’ll share with you those five principles and practical ways you can implement them in your practice. ✅

Click to listen now! 🎧

So how can you harness these powerful tools to grow your practice?

Join me in this special episode as I pick the brains of copywriting genius, Neville Medhora of CopywritingCourse.com.

Click to listen now!

In this episode, I share with you how to use focus days, pre-planning, and work retreats to get more done so you can have more fun!

Click to listen now!

How do you know when you need a VA?

Is it really possible to hand off intake calls & admin...and still grow?

How do you know when to switch from a VA to an in-house intake coordinator?

Join me as I chat with Danielle Kepler, former Productive Therapist member and creator of Be Your Own Biller, as we answer these questions and more.

Click to listen now!

Which platforms should you be using?

How can you figure out your goals with social media?

How to be authentic in your posts

Why simple is better

Join me, Uriah Guilford, and social media guru, Andrea Brognano, as we answer these questions and more. 

Click to listen now!

Why might a therapist consider becoming a coach?

What are some of the internal and external challenges to becoming a coach?

How can you move successfully from therapist to coach?

Join me, Uriah Guilford, for this fascinating conversation with business coach guru, Katie Read, as we look at why therapists make such great business coaches.

Click to listen now! 

How can hiring the right assistant help you?

What should you look for in the ideal assistant?

Join me, Uriah Guilford, as I chat with Curt Widhalm, host of Modern Therapist’s Survival Guide podcast, about the secret sauce for hiring your best assistant.

Click to listen now! 

How important is it to have a Psychology Today profile? 🤔

𝗛𝗼𝘄 𝗰𝗮𝗻 𝘆𝗼𝘂 𝘀𝘁𝗮𝗻𝗱 𝗼𝘂𝘁 𝗳𝗿𝗼𝗺 𝘁𝗵𝗲 𝗰𝗿𝗼𝘄𝗱? 🤨

How can you 𝗼𝗽𝘁𝗶𝗺𝗶𝘇𝗲 𝘆𝗼𝘂𝗿 𝗽𝗿𝗼𝗳𝗶𝗹𝗲 to grow your business? 💵

Join me, 𝗨𝗿𝗶𝗮𝗵 𝗚𝘂𝗶𝗹𝗳𝗼𝗿𝗱, as I discuss this fascinating topic with special guest 𝗕𝗲𝘀𝘀 𝗖𝘂𝗿𝗶𝗻𝗶.

𝗖𝗹𝗶𝗰𝗸 𝘁𝗼 𝗹𝗶𝘀𝘁𝗲𝗻 𝗻𝗼𝘄! 🎧

• The basics of understanding the Enneagram
• How to use the Enneagram for hiring
• How to use the Enneagram for managing staff
• The do's and don'ts for using the Enneagram in your group practice

See below for the links mentioned in the episode and how to find out more about Whitney and her services.

• Whitney's website
• Enneagram in Private Practice download
• Road Back To You book
• Typology Podcast

Join me as I share with you my 10 tips to be wildly successful and ridiculously happy, and - drumroll please! - tell you about how my new book will change your life as a therapist.

Click to listen now!

How can you handle paper more efficiently?

How can you go paperless where possible?

Join me, Uriah Guilford, as I share you with some cool tips on how to manage your paperwork.

Click to listen now!

Join me, Uriah Guilford, as I share with you crucial tips to help you finally reach your goals.

Click to listen now!

Check out this episode where I share my top 5 favorite business books of all time!

Click to listen now!

Do you wish you could be more productive?

Join me and Tracel as we share with you our top 5 tips for supercharging your focus!

Click to listen now!

What is the best way to manage it?

Join me and Tracel in this Top 3 episode as we looks at waitlists and how you can make a waitlist work for you and your practice.

Click to listen now!

In one of our most popular episodes ever, join Tracel and me as we share with you the 14 most important qualities and traits to look for in your ideal intake coordinator.

Click to listen now!

How can you hire, train, optimize and evaluate the best VA for you? 

Join me as I share with you the first two strategy-loaded sections of my best-selling course, The Virtual Advantage. 

Click to listen now!

How can you identify & ritualize core values among your team?

How can you make your mission, vision & values clear?

How does poor leadership affect team productivity?

And how can you identify poor leadership in your team (or yourself!)?

Join me as I chat with leadership & management guru, Michael Diettrich-Chastain, of Arc Integrated.

Click to listen now!

But the benefits of 𝗴𝗲𝘁𝘁𝗶𝗻𝗴 𝘁𝗵𝗲 𝗵𝗲𝗹𝗽 𝘆𝗼𝘂 𝗻𝗲𝗲𝗱 𝗰𝗮𝗻 𝗯𝗲 𝗽𝗿𝗼𝗳𝗼𝘂𝗻𝗱. 

So how should you 𝘁𝗵𝗶𝗻𝗸 𝗮𝗯𝗼𝘂𝘁 𝗺𝗼𝗻𝗲𝘆? 

How can you 𝗼𝗽𝘁𝗶𝗺𝗶𝘇𝗲 𝘆𝗼𝘂𝗿 𝗽𝗲𝗿𝘀𝗼𝗻𝗮𝗹 𝗮𝗻𝗱 𝗽𝗿𝗮𝗰𝘁𝗶𝗰𝗲 𝗳𝗶𝗻𝗮𝗻𝗰𝗲𝘀? 

Join me as I get the answers from 𝗺𝗼𝗻𝗲𝘆 𝗴𝘂𝗿𝘂, 𝗗𝗮𝘃𝗶𝗱 𝗙𝗿𝗮𝗻𝗸 𝗼𝗳 𝗧𝘂𝗿𝗻𝗶𝗻𝗴 𝗣𝗼𝗶𝗻𝘁 𝗙𝗶𝗻𝗮𝗻𝗰𝗶𝗮𝗹 𝗟𝗶𝗳𝗲 𝗣𝗹𝗮𝗻𝗻𝗶𝗻𝗴. 

𝗖𝗹𝗶𝗰𝗸 𝗼𝗻 𝘁𝗵𝗲 𝗹𝗶𝗻𝗸 𝗶𝗻 𝗼𝘂𝗿 𝗯𝗶𝗼 𝘁𝗼 𝗹𝗶𝘀𝘁𝗲𝗻 𝗻𝗼𝘄!

But how do you know what type of financial advisor you need?

How can you know if they'll serve your (or their own!) interests?

And how can you figure out what exactly you need help with?

In this article from financial expert, David Frank (read for you by Luci Carrillo), you'll find simple answers and advice you can use today!

Click to listen now!

How can you overcome imposter syndrome and grow your confidence and your practice?

Join me for this fascinating conversation with Patrick Casale, of Resilient Mind Counseling, as we explore self-doubt in the mental health community and how you can move past it in your business.

Click to listen now!

What should you name your practice?

How do you know when to change the name?

And how do you handle the legal and marketing side?

Join me as I talk with special guest, Tara Sanderson, of Dr Sanderson & Associates, as we discuss potential naming pitfalls, as well as tips for choosing the best name for your practice.

Click to listen now!

What is SEO?

What are the benefits of SEO?

And how should you approach SEO?

Join me for this fascinating discussion with SEO expert Jessica Tappana of Simplified SEO Consulting.

Click to listen now!

Starting a private practice can be incredibly rewarding...but it can also be hard work and stressful at times.

What can help you succeed?

In this interview with podcast hero, Gordon Brewer, we'll help you identify the tips and tools that will help you grow your practice, get more done and have more fun!

Click to listen now!

Do you want to grow your practice?

Do you want advice and strategies that really work?

In this episode, I share with you the 5 best conferences for therapists you absolutely can't miss!

Click to listen now!

In this episode, I will share with you the key roles and tasks I outsource in my group practice, and how you can save time and energy doing the same.

Click to listen now!

Are you a group practice owner?

How can you get the most out of your time?

Join me as I chat with Whitney Owens, who is a master at time management and delegation.

Click to listen now!

Do most people want you as their therapist and you're not sure how to suggest someone else?

In this episode, join Tracel and me as we give you 4 simple solutions to these challenges.

Click to listen now!

Do you struggle to know what to do next to grow your therapy practice or brand?

In this episode, sponsored by Simple Practice, I chat with Megan Gunnell, who shares her 5 top tips for helping you to thrive as a therapist.

Click to listen now!

Are you struggling to stay profitable?

In this episode, I will share with you how to laser-sharpen your focus in your business so you can be more profitable, get more done and have more fun!

Click to listen now!

In this centennial episode, I will share with you three ways to roll with the punches and keep working towards your dreams and goals.

Click to listen now!

I know this suggestion will help you get back time and increase your productivity too.

Click to listen now!

In this episode, I share with you the power of email filters and how you can easily use them to get back hours in your day.

Click to listen now!

In this episode, I will share with you a simple (but not necessarily easy!) tip for getting your emails done, minus the brain overload.

Click to listen now!

I'm talking about the chronic stress caused by your overflowing email inbox.

You know what I'm talking about. 😂

The three keys to productivity are elimination, automation & delegation.

This tip is all about eliminating by unsubscribing.

Take 5 minutes to listen and take some quick action.

Your future self will thank you!

Also, this info comes straight from my free email management course.

Check it out here: 7-Day Email Transformation Challenge.

Click to listen now!

Maybe you have one now, but you aren't sure if you are managing it well.

It can be tricky for sure.

Today I want to share a training from Therapy Intake Pro, our training and support program for intake coordinators.

You will learn the following:

• Why to consider having a waiting list
• Easiest way to create/maintain a waiting list
• When you should not add someone to a waiting list
• Pros & cons of using a waiting list

Click to listen now!

Sometimes people call a therapy practice looking for information about another adult. Sometimes they may have a compelling reason for calling.

How can you handle these types of calls professionally while still complying with HIPAA?

In this episode, I share with you a unique sample intake call that will show you how.

This is one of many training calls in our Therapy Intake Pro training and support program for intake coordinators.

Click to listen now!

In this special episode, I interview Roy and Liath of People Centered Tech, who work specifically with therapy practices to streamline their process and make their tech work for them.

Click to listen now!

More ideal clients.

More impact.

More money. 👍🏻

This podcast episode will help you achieve that.

It is focused on helping you share the benefits of private pay counseling services.

Whether you handle the calls with potential clients or you have an intake coordinator.

This is actually one of the trainings included in Therapy Intake Pro, our training and support program for intake coordinators.

It's a unique program that will save you time in training your team and help you make more money.

Listen to the episode now!

That’s why choosing the right therapy website design agency to help you reach your goals is such an important decision.

Use these five tips from expert Daniel Fava to help you find a website agency to work with and level up your online presence.

Click to listen now!

In this special episode, be a fly on the wall at my mastermind group.

Join me and my fellow mastermind members - Gordon Brewer, Whitney Owens, and Jessica Tanner - as we talk candidly about running multiple businesses, what helps us relax and what gives us courage.

Click to listen now!

I did too, until I discovered the life-changing magic of accountability partners.

In this episode, I will share with you a special new resource I've created to help you finally succeed with your big goals.

Click to listen now!

Join me as I share with you 4 top tips for getting the most out of using an accountability partner.

Click to listen now!

So how can you get the most out of that time?

Join me and Tracel as we look at five top tips for improving your focus and getting more out of your time.

Click to listen now!

Check out Focus Club for support in reaching your big goals.

In this special presentation, I share with you the simple strategies that have helped me reach my goals and I know will help you reach yours too.

Click to listen now!

How do you know when you should outsource your marketing?

And how can you find a marketing person who cares as deeply about the success of your practice as you do?

In this special article created for Simple Practice, I share with you some tips to find the best marketing brains for your practice.

Click to listen now!

What do you need to work with a virtual assistant?

In this episode, Tracel and I break down the six (yes, six - we sneaked in a bonus one for you!) tech tools you need to work successfully with a VA.

Click to listen now!

But how do you organize your SOPs so you and your staff can find everything quickly and easily?

In this episode, I share with you a fantastic resource I've been using to do just that, saving you time and hassle.

Click to listen now!

In this episode, I will share with you my top six, high-performing, super-duper fabulous software tools for running your practice.

Click to listen now!

Do you wish you knew how to become a more productive therapist, without burning out?

In this special article, Katie Vernoy of Therapy Reimagined shares with you 6 proven tips for avoiding burnout and becoming a more productive therapist.

Click to listen now!

Do you wish there was a one-stop shop for products and services created specifically for practice owners?

In this episode, I'm excited to share with you a brand new, one-of-a-kind resource from Productive Therapist that will solve all these needs, instantly. I know you're gonna love this one!

Click to listen now!

Do you find yourself getting exhausted just trying to keep up with all that perfection?

In this episode, Tracel and I break down the challenge of being consistently 'world-class' and give you 3 easy steps to achieve it, minus the burnout.

Click to listen now!

Do you feel like you should read more but aren't sure how to read productively?

In this episode, I will share with you three simple tips to getting the most out of the books you read, including reading fewer (you heard me right!).

Click to listen now!

In this special episode, get a sneak peek into Therapy Intake Pro, one of my exclusive training programs, to learn the 14 qualities that every practice owner should look for in their intake coordinator.

Click to listen now!

In this special episode based on a recent article, guest expert Kacey Compton shows you how to document, streamline and automate your systems so they run without you having to lift a finger, allowing you to get more done so you can have more fun!

Click to listen now!

In this episode, Tracel and I share with you simple, proven tips for successfully branding or rebranding your practice. There may also be a throwback lesson or two from when I first started out with my own therapy practice!

Click to listen now!

Do you wish you could do more to help?

In this episode, I will share with you five easy ways you can give back to the causes of your choice through your practice. Giving helps others, making them feel noticed and cared about, and it makes you feel great too. Win-win!

Click to listen now!

Hire right the first time with our 5 tips for finding the right SEO company or consultant for your practice.

Click to listen now!

In this episode, I will break down for you the components of a good voicemail message, show you examples and help you create the ideal outgoing message for your practice!

Click to listen now!

How do they do it? Find out in this episode!

Click to listen now!

In this episode, I will share with you 4 simple ways to identify these daily rituals and make them work harder for you, giving you back the time and inner calm you crave.

Click to listen now!

Would you rather use paper but aren't sure how to use it productively?

In this episode, Tracel and I take a deep dive into the world of paper note-taking and give you some top tips for getting the most out of your paper notebook addiction!

Click to listen now.

In this episode, I will share with you the Day 1 training from my top-selling mini-course, The 7 Day Email Transformation Challenge.

This training will make your inbox your friend again with super-easy tips and action steps that will revolutionize how you use your email.

Click to listen now!

You will also learn how to navigate these challenging stages, so you can achieve the private practice and life of your dreams!

Click to listen now!

In this special episode, I share some words of encouragement with you and help you take a fresh look at the incredible contribution you are making to the world.

Click to listen now!

Uncertain how best to track it and break down the smaller tasks?

In this episode, I will share with you the fantastic resource I use to structure and track my projects, from smaller, one-person projects to massive, full-team projects. It's made my life so much easier and I know it will yours too!

Click to listen now!

In this episode, I share with you a fantastic resource I use to keep my life and my lists in order.

Click to listen now!

In this episode, I share with you the top tips I use every day to optimize my calendar and make it work for me.

Click to listen now!

In this episode, Tracel and I share with you four mind-blowing email hacks that will give you back your time and your sanity. 

Click the link to listen now!

Also, check out our 7-Day Email Transformation Challenge.

In this special episode, I interview Kasey Compton, group practice owner, business consultant and author of Fix This Next For Healthcare to get the inside scoop on the super-simple method she uses for prioritizing and how you can easily copy her methods.

Order Kasey's book today or buy multiple copies and get some amazing bonuses.

Click on the link to listen now!

In this episode, I will show you how to use these 7 proven steps to reliably improve your practice's conversion rates.

Click to listen now.

In this episode, I will share with you SIX unique companies that have each helped me grow my practice and business to where they are today.

Click on the link now to listen.

In this episode, 9 top therapists weigh in on how they define success.

Do you agree with them?

Click now to listen. 

In this episode, I will share with you how using goal affirmations literally changed my life and how you can harness this same power to overcome your self-doubt and reach your goals.

Click to listen now!

In this episode, learn my 3 biggest productivity challenges, how I'm conquering them and how you can too!

Click the link to listen now.

In this episode, Uriah will help you apply the life-changing magic of Mike Michalowicz' latest book, 'Fix This Now', to your practice.

Expect to find clarity and 'aha' moments aplenty in this fast-paced episode!

Click to listen now!

Kelly’s data-driven approach helps private practice owners increase organic search engine traffic to their website.

Take a listen today!

Tell an exciting story that positions your potential client as the hero, and you or your practice as the guide, and it will excite you and your team.

Take a listen for his tips on how to make your current mission statement better, and if you don't have one, you can create one with these simple ideas.

From Mike Michalowicz’s book Profit First, Uriah shares the fundamentals of this business-changing strategy, and how to shift the perspective on how you approach your practice’s finances. He provides a step-by-step summary of Mike’s model that tells you exactly what to do with your money to ensure your business consistently makes a profit.

Did you know? Between the medical industry and the mental health industry, there are hundreds of different EHRs to choose from. And if you’re talking about EHRs just for therapists, there’s a ton.

So, what makes SimplePractice Uriah's EHR of choice?

A stable and speedy platform, excellent support, and an attractive and user-friendly navigation are just the start.

If you want to learn more and get your first two months of SimplePractice for the price of one, head over to simplepractice.com/productivetherapist. 

They can be frustrating and costly, so it's good to get better at this process!

Take a listen for Uriah's tips and tricks to avoid these hiring mistakes.

This content - and much more! - is available in the Productive Therapist Insider program for only $29/month.

Use the coupon code SECRET to get your first month for only $1.

And, for a FREE downloadable 1-page PDF of today's episode, click here.

Dr. Horowitz's psychological consultancy helps individuals and organizations to better deal with stress and promote mental wellness, at both the individual level and the company level.

Dr. Horowitz was an early client and supporter of Productive Therapist, and he and Uriah met through a year-long mastermind group. 

Take a listen today! 

Today's episode features music from the band Pomplamoose, with a cover of Cher's song “Believe.”

Have you been thinking about using one, but aren't sure where to start?

In this podcast episode, Uriah and Tracel discuss everything about online schedulers!

They share their favorite online scheduling platforms, HOW it saves them time, and all the reasons it makes their lives easier. And the lives of their intake coordinators! 

This is a training from the Therapy Intake Pro program, which you can check out at productivetherapist.teachable.com/p/intake-pro.

Today's episode features music from the band Pomplamoose, with the song “Keep It Together.”

Daniel has a background in website design, user experience design, and team management, which is perfect for helping practice owners and group practice owners get more clients through digital marketing. 

Take a listen for his tried-and-true tip for a super productive day!

This episode features music from the band Pomplamoose, with the song “Puttin' On the Ritz.”

Are you constantly buried in never-ending tasks? 

Do you sometimes feel alone in your private practice journey? 

If so, you definitely need to get some help, delegate a few things, build a team, and reach your dreams more quickly!

You really should be able to change the world and love your life.

Check out our FREE downloadable PDF with these 5 tips at https://productivetherapist.com/5-tips.

You can also take a look at Productive Therapist Insider: our membership program that provides snackable support and curated content for ambitious therapists like you! 

There are some really great perks and I'd love for you to take a look at that. Visit us at https://productivetherapist.com/insider.

What tasks can be delegated? What is best for you to keep on your plate? 

Hint: once the foundation is there, plus some delegation as well as growth, it becomes very, very manageable and enjoyable. 

Take a listen!

Check out all of our resources over at productivetherapist.com.

This episode features music from Pomplamoose with "Get That Body Back."

It is a new offering that provides snackable support and curated content for ambitious therapists like you!

Some of the awesome perks of becoming a Productive Therapist Insider include:

• print newsletter
• content not posted anywhere else
• tech tip
• book review
• productivity hack
• business made simple insights

It's short, but incredibly useful, and this is information that I'm only sharing with people who are part of our Productive Therapist Insider program! So go check it out today at productivetherapist.com/insider.

Check out our course called Therapy Intake Pro!

It includes monthly training videos and Q&A sessions where we do a deep-dive into topics such as:

- Creating and improving referral tracking systems

- The "private pay pitch," which is essentially how to get more private pay folks to sign up for services

- Call scripts

- Using online schedulers for getting that first call

- The importance of the role itself!

We would love for you to check out a monthly subscription to this course if it's something that sounds interesting and helpful for you!

In this episode, Uriah and Tracel discuss how to know if you're ready to work with the VA (or not!), and if you are, what you can do to get prepared.

They also share some tips on working effectively with a person once hired, whether they're virtual or in your office.

Hint: communication, check-ins, and positive reinforcement go a long way!

Take a listen to this episode and ALL episodes of the Productive Therapist podcast today.

Maegan is an LMFT, owner of the Center for Couples and Sex Therapy which is a group practice located in Portland, Oregon, as well as a business consultant for introverted and highly sensitive entrepreneurs who want to build profitable businesses without burning out.

Music for this episode comes from the Californian husband-and-wife musical duo Pomplamoose, with "Come Out To Play."

Outro music is by local husband-and-wife musical duo Pomplamoose, with their cover of "Video Killed the Radio Star."

After coming back from vacation last week, I decided to do a time audit and try to get my work hours down to 30 per week.

For two weeks I tracked every minute of my time spent on work, with task notes and separate tracking for my two businesses.

I wanted to be more intentional about my time and have better boundaries.

This helped me develop my rest ethic & explore more noble leisure (two terms I just recently learned!)

As a side note, for Productive Therapist, we use an app called Harvest to track our time, generate reports and invoices for our clients. It's pretty great.

Delegating the intake coordinator duties was one of the best decisions I have ever made for my business! I have spent a ton of time considering the options and I hope you find this post valuable.

Take a listen for her surprising tip for a super productive day.

I'm thinking that next year I might change up my focus and actually read fewer books, but focus on implementing the content more. I can be a little bit competitive and I like to beat my past records. So I like to say that I've read 20 books or I've read 30 books or whatever that is. But I realize that the more important thing is what did I do with that information?

This episode features music from the band Miss Moonshine with their song "Evermore."

Check out all of our resources over at productivetherapist.com.

This episode features music from the San Francisco-based band Miss Moonshine called "The Date Song."

Check out all of our resources over at productivetherapist.com.

This episode features music from the San Francisco based band Miss Moonshine, doing a song called "Let Me Move".

Check out all of our resources over at productivetherapist.com.

This episode features "Say Love" from the local band Miss Moonshine.

Check out all of our resources over at productivetherapist.com.

This episode features music from the San Francisco based band Pomplamoose, doing "A Bad Mashup: Bad Romance/Bad Blood/Bad Boys/Bad".

Check out all of our resources over at productivetherapist.com.

This episode features music from the San Francisco based band Pomplamoose with "Be Better at Listening."

Check out all of our resources over at productivetherapist.com.

This episode features music from the San Francisco based band Pomplamoose, doing a funky mashup of "Stayin' Alive" and "Virtual Insanity".

For more info on taking extended vacations and having your business run without you check out this post: How to Take an Extended Vacation and Still Make Money

This episode features music from the San Francisco based band Pomplamoose, this track is titled Something About Us.

You can find out more about Katie and her multiple amazing businesses right here:

The Private Practice Startup

This episode features music from the San Francisco based band Pomplamoose, doing a wonderful cover of Lovefool.

Check out all of our resources over at productivetherapist.com.

This episode features music from the San Francisco based band Pomplamoose, Title Better at Listening.

You can find out more about Kelly and her multiple amazing businesses right here:

Zynny Me

Calibrate Your Year

This episode features music from the San Francisco based band Pomplamoose, doing a wonderful mashup called A Bad Mashup: Bad Romance / Bad Blood / Bad Boys / Bad.

Check out all of our resources over at productivetherapist.com.

This episode features music from the San Francisco based band Pomplamoose, doing a wonderful cover of the Daft Punk song Something About Us.

You can find out more about Kasey and her multiple amazing businesses right here:

KC Consulting

Mindsight Partners

This episode features music from the San Francisco based band Pomplamoose, doing a wonderful mashup of Jamirobeegees: Stayin' Alive / Virtual Insanity.

Read the blog post version HERE.

Check out all of our resources over at productivetherapist.com.

This episode features music from the San Francisco based band Pomplamoose, doing a wonderful Smashup of the Red Hot Chili Peppers.

For more info on our services check out our website!

This episode features music from the San Francisco based band Pomplamoose, doing a wonderful cover and mashup of the songs Lovely Day by Bill Withers and Good as Hell by Lizzo. 

You can find out more about Katie and her multiple amazing businesses right here:

Creative Healing

Group Guru

This episode features music from the San Francisco based band Pomplamoose, doing a wonderful cover of the song Feel it Still by Portugal. The Man. 

Check out our site for more info on Uriah and his team of VAs.

Featured music by my good friends from the local band Miss Moonshine. Title of the track is Shadow from the album Miss Moonshine.

Things mentioned in the episode:

Guayaki Yerba Mate

Profit First book by Mike Michalowicz

Read the blog post version over on our site where you can find more tips on being a productive therapist.

Featuring music from the San Francisco based band Pomplamoose, doing a wonderful mashup of the songs Ain't No Mountain and My Girl.

Also, check out our whole online course library HERE, including our newest course called Master of Delegation. You will love it!

Featuring music from the San Francisco based band Pomplamoose, doing a fantastic original song called Silly Boy.

Also, check out our whole online course library HERE, including our newest course called Master of Delegation. You will love it!

This episode features music from the San Francisco based band Pomplamoose, doing a wonderful mashup of the songs Billie Jean, Can't Stop the Feeling and Can't Feel My Face.

Read the blog post version over on our site where you can find more tips on being a productive therapist.

Featuring music from the San Francisco based band Pomplamoose, doing a wonderful mashup of the songs Pumped Up Kicks by Foster The People and Everything In It's Right Place by Radiohead.

Check out all of our resources over at productivetherapist.com.

This episode features music from the San Francisco based band Pomplamoose, doing an outstanding cover of the song Bulletproof by La Roux.

Check out the blog post version on our site.

Featured music by my good friends from the band Miss Moonshine. Title of the track is The Grey from the album Miss Moonshine.

Check out all of our resources over at productivetherapist.com.

This episode features music from the San Francisco based band Pomplamoose, doing a wonderful cover of the song Don't Start Now by Dua Lipa.

Check out the blog post version on our site.

Featured music by my good friends from the band Miss Moonshine. Title of the track is In Blue from the album Miss Moonshine.

Disclosure: the link above is an affiliate link. This means that at no additional cost to you, I may get a commission if you make a purchase. Thanks for your support in this way!

For more help, check out our online course called From Website 2 Couch : A clear-cut system to eliminate phone tag, automate the initial contact & get more clients on your couch.

Featured music by my friends from the local Sonoma County band Miss Moonshine. Title of the track is Lost & Found from their debut album titled Miss Moonshine.

Check out the blog post version on our site.

Featured music by my good friend Cody Jon Martin. Title of the track is Under The Trees from the Cody Jon Martin EP.

Disclosure: the link above is an affiliate link. This means that at no additional cost to you, I may get a commission if you make a purchase. Thanks for your support in this way!

Take a look at Uriah's New Client Feedback Form on the Guilford Family Counseling Website.

Also, grab your copy of our Client Retention Checklist to improve the services you and/or your clinicians provide to your clients, from the first phone call to the last session.

Featured music by my good friend Cody Jon Martin. Title of the track is Colors from the Cody Jon Martin EP.

Check out the blog post version here.

For more info on our virtual assistant services visit our website and feel free to reach out if you have any questions.

Also, check out our free course called The Virtual Advantage to get help learning how to work effectively with a VA.

Featured music by my good friend Cody Jon Martin. Track title is The Garden from the Cody Jon Martin EP.

Check out our website for more info on virtual assistant services and productivity tips to help you and your therapy practice.

Featured music by my good friend Cody Jon Martin. The track is called Love from the Cody Jon Martin EP.